SPONSORING TOURNAMENT ORGANIZATION CHECKLIST
GENERAL INFORMATION
Tournament Name ______________________________________________
Tournament Start Date __________________________________________
Tournament End Date ___________________________________________
Sponsoring Organization Name __________________________________
Venue Name ____________________________________________________
Tournament Address ____________________________________________
Number of Courts at Venue ______________________________________
Number of Courts Needed for Daily Events _______________________
Reserved Court Time __________ AM to __________ PM
Registration Open Date __________________________________________
Registration Close Date __________________________________________
Tournament Rain Date _______________________________ (if applicable)
Type of Tournament?__ For Profit__ Non-Profit__ Benefit__ Fund Raising
TOURNAMENT CONTACT INFORMATION
Primary Contact Name _______________________________________ Phone Number ______________________________ Email ________________________________________ Alternate Contact Name ______________________________________
Phone Number _____________________________ Email _______________________________________ SANCTIONING OPTIONS
Sanction Level Requested?__ Standard (Full) – Referees for All Matches__ Medal Match Plus (MMP) – Referees for Pre-Medal and Medal Matches Only__ No-Referee (< 300 players/no prize money) – Head Referee Only to Address On-Court Issues__ No Sanctioning (Unaffiliated) – Referees Optional__ DUPR (Dynamic Universal Pickleball Rating)
TOURNAMENT INFORMATION
How Many Players Expected/Wanted ? __________
Which Tournament Software Program Will You Use?__ PickleballBrackets.com *__ Manual Entry
* There is a Listing Fee of $25.00 and a $5.00 Fee Registration Fee per player, plus $0.25 per text (to communicate with players on court assignments, general information, etc.).
What Competition Categories Would You Like to Include (Check All That Apply)?__ Youth Singles __ Mens Singles __ Womens Singles __ Mens Doubles __ Womens Doubles __ Mixed Doubles
What Age Groups Will You Offer?OPTION 1 OPTION 2 OPTION 3 OPTION 4 OPTION 5__ 19-29 __ 19-39 __ 19-34 __ 19-24 __ 50+__ 30-39 __ 40-49 __ 35-49 __ 25-29 __ 70+ __ 40-49 __ 50-59 __ 50-59 __ 30-34__ 50-59 __ 60-69 __ 60-69 __ 35-39__ 60-69 __ 70+ __ 70+ __ 40-44__ 70+ __ 45-49 __ 50-54 __ 55-59 __60-64 __65-69 __70+ Will You Offer Standard Skill Level Divisions?__ Yes (3.0, 3.5, 4.0, 4.5, 5.0)__ No (Specify What You Will Offer) _______________________________
The Tournament Director Reserves the Right to Combine Age and Skill Level Divisions as Needed Based on the Number of Players in each Bracket.
The Tournament Director Will Use the Player’s Skill Rating, based off of a Variety of Sources, Such as UTR-P for USA Pickleball-Sanctioned Tournaments or DUPR (Dynamic Universal Pickleball Rating). Self-Rating is an Option But Not Recommended. At What Skill Level Will You Allow Players to Participate?__ At Their Exact Skill Level Rating as Reported by UTR-P or DUPR__ At 0.5 Skill Level Rating Above as Reported by UTR-P or DUPR__ At 1.0 Skill Level Rating Above as Reported by UTR-P or DUPR
Tournament BallManufacturer _______________Model ______________________Color _______________________
What Match Format Will You Use? __ Single Elimination__ Double Elimination with Consolation Bracket__ Round Robin__ Pool Play
Based on Number of Teams in Each Bracket, the Tournament Director Reserves the Right to Determine Match Formats, Match Winning Game Scores (11, 15, 21), Match Winning Score Margin (by 1 or by 2), and When to Change Ends.
What Awards Format Do You Want?__ Medals Only (Gold, Silver, Bronze)__ Medals (Gold, Silver, Bronze) + Cash Prize for 4th Place__ Cash Prizes Only__ Gift Awards or Merchandise (“SWAG”) Only
ADDITIONAL INFORMATION
Will This Tournament be Open to The Public?__ Yes * *Is There an Entrance Fee; if so, How Much? ________ Reason? _____________ __ No
Do You Have Event Insurance? __ Yes*__ No**
What Type(s) of Insurance Do You Have?__ General Event Liability Insurance__ Player/Participant Accident Insurance__ Both__ Other (Specify) __________
What Amounts Do You Have For Insurance? * (SEE ATTACHED EXAMPLE, “CERTIFICATE OF LIABILITY INSURANCE”)Commercial General Liability$_______________ Each Occurrence $_______________ Damage to Rented Premises$_______________ Personal and Advertising Injury$_______________ General Aggregate$_______________ Products & Completed Operations AggregateUmbrella Liability$_______________ Each Occurrence $_______________ Aggregate* Typical Requirements: Commercial General Liability$2,000,000 Each Occurrence$300,000 Damage to Rented Premises$2,000,000 Personal and Advertising Injury$5,000,000 General Aggregate$2,000,000 Products & Completed Operations AggregateUmbrella Liability $5,000,000 Each Occurrence $5,000,000 Aggregate
Players are Required to Sign Waivers of Liability at Registration.
Registration Fees:Early Bird Registration $_______Normal Registration $_______Late Registration $_______Additional Event $_______Additional Fees (Specify) _____________________ $_______ _____________________ $_______
Refund Policy:If a Player Elects to Withdraw Prior to the Partial Refund Deadline (See Below), Player Will Forfeit Administration Fee of $5.00-$10.00, and Pickleballbrackets.com Fee of $10.00. All Other Registration Fees Will Be Refunded to Player, Provided Request to Withdraw Occurs Prior to Partial Refund Deadline. Partial Refund Deadline?
DATE:______________________________ TIME:__________________. Usually it is the last day of Registration (Tournament Director can fill this date/time out)
How Will You Like To Manage Player Registration Payments?__ STRIPE Account (Through pickleballbrackets.com)__ STRIPE Account (Through Sponsoring Tournament Directors Organization)__ Escrow Service__ Online Payment
Volunteers Required by Sponsoring Tournament Organization:Check-In Staff (2 people)Line Judges, As Required by the Tournament Director or Head Referee (4 people) Set-Up & Clean-Up Staff (4 people)Sponsoring Tournament Organization Booth Staff (2 People)Additional Booth Staff (2 People per Booth)First Aid/Player Water & Refreshment Booth (2 People)
Amenities Needed for Players and Tournament Staff at Your Venue (Check What Will be Available at Your Venue)__ Area for Registration, Administration and Referee Tables/Tents__ Area for Vendor Tables/Tents__ Hydration, Refreshments, Food for Players__ For Purchase Food for Spectators, i.e., Food Booths, Food Trucks__ Bathrooms__ Rest Area__ Shade__ Lights__ Wi-Fi__ Electrical Outlets__ Secure Overnight Storage__ First Aid Station__ Cooling Station__ Permanent or Portable Nets (as, applicable)__ Venue Parking for Players, Participants and Staff__ Overnight Parking for Security (as needed)
Will You Have Sponsors?__ Yes *__ No
* If Yes, Who Are Your Sponsors? (Please Provide Tournament Director with JPEG files for pickleballbrackets.com Event Webpage)_______________________ ______________________ ______________________________________________ ______________________ _______________________
Will There Be Vendors?__ Yes * __ No
* Ensure Health and/or Vendor Permits are Available
For further questions, contact Suzanne Remington, AZ Pickleball Chick at (520) 330-2655, azpickleballchick@gmail.com or check out website at www.azpickleballchick.com
Tournament Name ______________________________________________
Tournament Start Date __________________________________________
Tournament End Date ___________________________________________
Sponsoring Organization Name __________________________________
Venue Name ____________________________________________________
Tournament Address ____________________________________________
Number of Courts at Venue ______________________________________
Number of Courts Needed for Daily Events _______________________
Reserved Court Time __________ AM to __________ PM
Registration Open Date __________________________________________
Registration Close Date __________________________________________
Tournament Rain Date _______________________________ (if applicable)
Type of Tournament?__ For Profit__ Non-Profit__ Benefit__ Fund Raising
TOURNAMENT CONTACT INFORMATION
Primary Contact Name _______________________________________ Phone Number ______________________________ Email ________________________________________ Alternate Contact Name ______________________________________
Phone Number _____________________________ Email _______________________________________ SANCTIONING OPTIONS
Sanction Level Requested?__ Standard (Full) – Referees for All Matches__ Medal Match Plus (MMP) – Referees for Pre-Medal and Medal Matches Only__ No-Referee (< 300 players/no prize money) – Head Referee Only to Address On-Court Issues__ No Sanctioning (Unaffiliated) – Referees Optional__ DUPR (Dynamic Universal Pickleball Rating)
TOURNAMENT INFORMATION
How Many Players Expected/Wanted ? __________
Which Tournament Software Program Will You Use?__ PickleballBrackets.com *__ Manual Entry
* There is a Listing Fee of $25.00 and a $5.00 Fee Registration Fee per player, plus $0.25 per text (to communicate with players on court assignments, general information, etc.).
What Competition Categories Would You Like to Include (Check All That Apply)?__ Youth Singles __ Mens Singles __ Womens Singles __ Mens Doubles __ Womens Doubles __ Mixed Doubles
What Age Groups Will You Offer?OPTION 1 OPTION 2 OPTION 3 OPTION 4 OPTION 5__ 19-29 __ 19-39 __ 19-34 __ 19-24 __ 50+__ 30-39 __ 40-49 __ 35-49 __ 25-29 __ 70+ __ 40-49 __ 50-59 __ 50-59 __ 30-34__ 50-59 __ 60-69 __ 60-69 __ 35-39__ 60-69 __ 70+ __ 70+ __ 40-44__ 70+ __ 45-49 __ 50-54 __ 55-59 __60-64 __65-69 __70+ Will You Offer Standard Skill Level Divisions?__ Yes (3.0, 3.5, 4.0, 4.5, 5.0)__ No (Specify What You Will Offer) _______________________________
The Tournament Director Reserves the Right to Combine Age and Skill Level Divisions as Needed Based on the Number of Players in each Bracket.
The Tournament Director Will Use the Player’s Skill Rating, based off of a Variety of Sources, Such as UTR-P for USA Pickleball-Sanctioned Tournaments or DUPR (Dynamic Universal Pickleball Rating). Self-Rating is an Option But Not Recommended. At What Skill Level Will You Allow Players to Participate?__ At Their Exact Skill Level Rating as Reported by UTR-P or DUPR__ At 0.5 Skill Level Rating Above as Reported by UTR-P or DUPR__ At 1.0 Skill Level Rating Above as Reported by UTR-P or DUPR
Tournament BallManufacturer _______________Model ______________________Color _______________________
What Match Format Will You Use? __ Single Elimination__ Double Elimination with Consolation Bracket__ Round Robin__ Pool Play
Based on Number of Teams in Each Bracket, the Tournament Director Reserves the Right to Determine Match Formats, Match Winning Game Scores (11, 15, 21), Match Winning Score Margin (by 1 or by 2), and When to Change Ends.
What Awards Format Do You Want?__ Medals Only (Gold, Silver, Bronze)__ Medals (Gold, Silver, Bronze) + Cash Prize for 4th Place__ Cash Prizes Only__ Gift Awards or Merchandise (“SWAG”) Only
ADDITIONAL INFORMATION
Will This Tournament be Open to The Public?__ Yes * *Is There an Entrance Fee; if so, How Much? ________ Reason? _____________ __ No
Do You Have Event Insurance? __ Yes*__ No**
What Type(s) of Insurance Do You Have?__ General Event Liability Insurance__ Player/Participant Accident Insurance__ Both__ Other (Specify) __________
What Amounts Do You Have For Insurance? * (SEE ATTACHED EXAMPLE, “CERTIFICATE OF LIABILITY INSURANCE”)Commercial General Liability$_______________ Each Occurrence $_______________ Damage to Rented Premises$_______________ Personal and Advertising Injury$_______________ General Aggregate$_______________ Products & Completed Operations AggregateUmbrella Liability$_______________ Each Occurrence $_______________ Aggregate* Typical Requirements: Commercial General Liability$2,000,000 Each Occurrence$300,000 Damage to Rented Premises$2,000,000 Personal and Advertising Injury$5,000,000 General Aggregate$2,000,000 Products & Completed Operations AggregateUmbrella Liability $5,000,000 Each Occurrence $5,000,000 Aggregate
Players are Required to Sign Waivers of Liability at Registration.
Registration Fees:Early Bird Registration $_______Normal Registration $_______Late Registration $_______Additional Event $_______Additional Fees (Specify) _____________________ $_______ _____________________ $_______
Refund Policy:If a Player Elects to Withdraw Prior to the Partial Refund Deadline (See Below), Player Will Forfeit Administration Fee of $5.00-$10.00, and Pickleballbrackets.com Fee of $10.00. All Other Registration Fees Will Be Refunded to Player, Provided Request to Withdraw Occurs Prior to Partial Refund Deadline. Partial Refund Deadline?
DATE:______________________________ TIME:__________________. Usually it is the last day of Registration (Tournament Director can fill this date/time out)
How Will You Like To Manage Player Registration Payments?__ STRIPE Account (Through pickleballbrackets.com)__ STRIPE Account (Through Sponsoring Tournament Directors Organization)__ Escrow Service__ Online Payment
Volunteers Required by Sponsoring Tournament Organization:Check-In Staff (2 people)Line Judges, As Required by the Tournament Director or Head Referee (4 people) Set-Up & Clean-Up Staff (4 people)Sponsoring Tournament Organization Booth Staff (2 People)Additional Booth Staff (2 People per Booth)First Aid/Player Water & Refreshment Booth (2 People)
Amenities Needed for Players and Tournament Staff at Your Venue (Check What Will be Available at Your Venue)__ Area for Registration, Administration and Referee Tables/Tents__ Area for Vendor Tables/Tents__ Hydration, Refreshments, Food for Players__ For Purchase Food for Spectators, i.e., Food Booths, Food Trucks__ Bathrooms__ Rest Area__ Shade__ Lights__ Wi-Fi__ Electrical Outlets__ Secure Overnight Storage__ First Aid Station__ Cooling Station__ Permanent or Portable Nets (as, applicable)__ Venue Parking for Players, Participants and Staff__ Overnight Parking for Security (as needed)
Will You Have Sponsors?__ Yes *__ No
* If Yes, Who Are Your Sponsors? (Please Provide Tournament Director with JPEG files for pickleballbrackets.com Event Webpage)_______________________ ______________________ ______________________________________________ ______________________ _______________________
Will There Be Vendors?__ Yes * __ No
* Ensure Health and/or Vendor Permits are Available
For further questions, contact Suzanne Remington, AZ Pickleball Chick at (520) 330-2655, azpickleballchick@gmail.com or check out website at www.azpickleballchick.com